Microsoft Teams is a cloud-based team collaboration platform that is part of the Microsoft 365 and Office 365 portfolio of products. Although the platform was only launched in 2017, it is now widely deployed with 145 million+ users.
Microsoft Teams is the company’s main cloud-based unified communications (UC) platform, and it competes with similar services like Slack, Cisco WebEx, and Google Workspace.
Superb team space is required to make innovative decisions and engage with one another. This is considerably easier to achieve using shared workspace software, especially if a team is based in a very large organization, has many remote employees, or is made up of a huge number of team members.
Let’s have a look at some of the most important features:-
Teams and channels – Teams are made up of channels, which functions as conversation boards among teammates.
A chat function – Most collaboration apps include a basic chat feature that allows teams, organizations, and individuals to communicate with one another.
Online video calling and screen sharing – Take advantage of seamless and quick video conferences with colleagues or clients outside your company. On a collaborative platform, a good video call function is a must-have. Multi-user real-time collaboration, quick and simple desktop sharing for technical assistance are also available.
Online meetings – With an online meetings function that can host up to 10,000 individuals, this tool can help you improve your communications, company-wide meetings, and even training. Online meetings can be attended by anyone from outside or inside a firm. A note-taking program, file uploading, scheduling tool, and in-meeting chat messaging are all included in this function.
Conversations within channels and teams – In the General channel, all team members can watch and add to different conversations, and they can use the @ function to invite other team members to different chats, similar to Slack.
Document storage in SharePoint – Every Microsoft Teams team will have a SharePoint Online site, which will have a basic document library folder. All files shared across all discussions will be saved automatically to this folder. For sensitive data, security options and permissions can be modified.
Audio conferencing – This is a feature that not many collaborative platforms offer. Using audio conferencing, anyone can join an online conference via phone. With a dial-in number that covers hundreds of cities, even individuals on the go can join without needing to be connected to the internet. It should be noted that this will necessitate an additional license.
Full telephony – That’s correct! The days of searching for VoIP vendors and overspending on a phone system are finally over. Your business’s existing phone system can be completely replaced by Microsoft 365 Business Voice. It should be noted that this will necessitate an additional license.
Organizations’ should utilize Microsoft Teams as its incredibly user-friendly and can facilitate collaboration among remote employees or inside a huge organization. Microsoft Teams can help with productions, projects, and other aspects of the business.
For businesses that are already using Skype for Business, the Microsoft Teams client will substitute the Skype client, but all additional existing functionality will remain the same.
Microsoft Teams is user-friendly and a very simple platform. Setup is minimal to non-existent. Still, before incorporating the platform across the firm, some thought should be given to how it will be used.
There are two basic choices to think about:
The Organic Approach – A company can choose to implement Microsoft Teams right away in a “full free for all” mode, allowing everyone in the company to do whatever they want with the platform and allowing adoption and usage to grow organically.
The Controlled Approach – Microsoft Teams is mandated for specific elements of the firm in this more supervised approach. It also entails strict control over who may use it and what they can do with it, resulting in a gradual rollout plan across the organization.
You can do something that incorporates both of these approaches or something in the middle. What is appropriate for a given company is determined by its culture and use cases. The Teams admin center can be used to manage and configure teams.
Microsoft Teams is incredibly user-friendly, and the learning curve is rather short when compared to more difficult collaboration solutions.
In all, it brings simplicity to teamwork by communicating, collaborating, sharing, and doing it all under one platform.
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